Executive Assistant

Are you a polished administrative professional looking for a fast-paced, dynamic, and flexible environment where you can support the work of others? Do your organizational skills and attention to detail put others to shame? Do you build trust and lasting professional relationships everywhere you go? If so, NATIONAL wants to hear from you.

Simply put – we’re looking for a top-notch administrative whiz; someone who can keep the Managing Partner of our Toronto Office organized, manage their calendar with ease, and keep a wide variety of office initiatives moving.

The Ideal Candidate

Whether you come from the corporate world, consulting or somewhere else…we need people who are passionate about the work they do and are focused on our collective success. Our goal is simple: we hire great people who like to work hard, have fun and want to help our team succeed.

This is a part-time role (Monday-Friday 20 hours per week) in a hybrid work environment.

Qualifications

• Previous executive or administrative assistant experience, preferably in a professional services or consulting environment
• Highly accountable and organized with excellent time management skills
• Strong working knowledge of the MS Office Suite, Teams, SharePoint and Zoho (or ERP)
• Very comfortable with setting up technology for meetings (e.g., Zoom, Webex, Teams)
• Strong calendar management skills
• An ability to arrange and attend internal and external meetings in person and virtually, as required
• Possesses strong time management skills; can prioritize work effectively and juggle multiple projects with minimal supervision
• Strong writing skills, particularly for correspondence
• Excellent interpersonal skills
• Flawless attention to detail
• Professional attitude and demeanor
• Ability to work with a sense of urgency

Responsibilities

• Liaise with clients and their support staff as required
• Conduct basic research to support mandates undertaken by the Managing Partner
• Keep Managing Partner informed of work in progress
• Keep Managing Partner organized and aware of important deadlines
• Develop and share team communication materials
• Handle a wide range of administrative duties in support of the Managing Partner and members of our Senior Leadership Team
• Participate on internal committees and in planning of company initiatives
• Work cooperatively with other NATIONAL offices as required
• Assist with preparing accounts payable logs
• Assist with maconomy entries, as needed